How to get the most out of your new web mail portal.
Table Of Constance
|
Interfaces |
The web mail portal; unlike Outlook Express, Eudora, MS Outlook or Netscape Messenger is a tool that you can use to work directly with your messages on the mail server. what is nice about the web mail portal is that you can use it from anywhere in the world using any computer as long as it has access to the Internet. The programs mentioned above actually download your messages to your computer then empty your mailbox on the server. The features of the web mail portal let you customize the Interface to suit your needs
Logging into the Web Mail Portal
To log into the Web Mail Portal, enter your username in the E-Mail Name field and your password in the password field then click the Login button.
There are three different looks or Interfaces to the web mail portal. Each interface has a different look and each is better suited for different browsers but they all have the same features and work basically the same way.
Advanced (IE 6+) Interface
Advanced (IE 6+) a new page will open that looks very similar to Outlook Express version 6. The Advanced is better suited for Internet Explorer 6 and above users.
Simple (Any Browser) Interface
Simple Any Browser is a basic interface and more suited Internet Explorer version 4.0. Some prefer the simple interface because is loads faster. The Simple interface has all the sale features as the advanced and professional
Professional (IE5+ NS6+)
The Professional will open a new full screen browser windows. The professional is better suited for Internet Explorer version 5 and Netscape version 6 and above users.
When you use the Advanced or professional interface, you will first see the main start page that shows a summary all of the features of the web mail portal. If you prefer your web mail portal to open directly to your inbox, place a check in the box labeled: When USAconx Webmail Starts, go directly to my Inbox. You will find the check box in the lower right side of the start page.
Calendar You can use the calendar as a personal organizer to keep track of appointment, birthdays, important events and meetings.
Email Summary The Email Summery shows you a list of messages currently in your inbox. if you clicking on any message in the email summary, the message will open in a new windows showing you the entire message. From there you can reply, forward, print or delete your message.
Mailbox Quota Each mailbox has a 20 Mega Byte size limit. The mailbox quota shows the capacity of your mailbox and the amount used. If your mailbox is getting close to 100% you will need to erase any unwanted email message (See deleting and erasing for more details) If your mailbox reaches 100%, you will not receive any new email until you free up some space in your mailbox.
Tasks Tasks is a simple to do list. Each task will have a check box to the left of the task. As you complete your task, place a check in the box next to the task then click the Complete button. This will remove the task from the list.
(Advanced and Professional) The upper left side of the web mail window will show you each of the mailboxes within your web mail portal.
Inbox Any message sent to you will be placed in your inbox unless the server recognizes the message as spam. By default, any message that is recognized as spam will be placed in your spam folder within the web mail portal.
Sent Any message that you send using the web mail portal will be placed in your sent folder.
Draft if you begin writing a message and need to pause, you can save the message to the draft folder so you can continue writing later.
Personal By default the personal folder is empty. The personal folder is a category for any new folders you create (See Folder Manager)
Start Page Start page will show you the open start page.
When you open the email settings you will see several tabs across the top left side of the screen. Below is an explanation of each tab an their functions.
Email Preferences
Layout / Color
Email Diversion
Mail Security
Filtering
Email Preferences Look at each item for detail explanation of feature.
Layout / Color Lets you choose which look you would like for your web mail portal Advanced (IE 6+), Simple (Any Browser) or Professional (IE 6+)
Email Diversion You can choose to divert your message to another email address. If you divert your messages, no messages will go into your mailbox, they will be diverted to the forwarding email address.
Filtering By default, your spam and virus filtering is enabled and spam to be sent to your spam folder. You can change the (What to do with spam) setting to either; Reject it, Mark as spam, or File in spam folder and mark. It is not recommended to reject the spam because it may reject a wanted message. The minimum score to be spam is set to 50. If spam is getting through to your Inbox, try decreasing the minimum spam score small amounts. Don't set the score to low so as to filter out wanted messages. Keep an eye on the messages that are filtered into the Spam folder. If there too many wanted messages in the spam folder, increase the minimum spam score. Each time you change a setting, click the Save Settings button.
Allow /Deny Overrides It is impossible to filter out 100% of all spam messages. Some spammers have ways of getting around filters. You can create a list that will override the filer for specified messages.
Example: My stock broker sends me messages on a regular basis on how to save money on the stock market. The spam filter may interpret this as spam. I can override the filter to allow everything that my stock broker send me regardless of the content of the message.
If someone sends me a message that is not spam, It may be someone sending me harassing message or just junk I'm sick of getting every day. Again I can override the filter by denying the sender. The message will be filtered based on the What To Do With Spam Settings. See below details.
|
Override and allow |
|
|
|
|
|
|
The Folder Manager is separated into 5 sections
Current Mail Box List
Create a New Mailbox
Add message Auto Reply
Block Email address/Spammers
Email to
Folder Sorting
Current Mailbox List shows you a list of your current mail boxes, the total messages within each box, the total file size of the box and a delete icon next to each box. Use the delete icon to delete the mailbox.
Create a New Mailbox You can create you own mailbox by entering a name for the box and click the Mbox Button. The box will be added under the Personal Folder section.
Block Email address/Spammers You can add to the deny email address or block senders list in the Override and allow settings. Enter the email address you would like filtered and click the Add Email button.
Add message Auto Reply This is very useful if you are going away on vacation and you're not going to be checking your email for a while. Add an auto reply message such as "Hello this is me. This message is automatically replied because I am away on vacation until next week Please hold any further message until I return"
Email to Folder Sorting You can use the Email to Folder Sort as your own way of filtering messages. If you have several personal folders and certain folders are specifically for messages received from certain people. you can set the Web mail to automatically place messages in certain folders based on the email address or by subject. This is also another way of filtering spam.
Open Your Address Book Advanced (IE6+)
There are three different ways to open your address book using the Advances interface.
Click the Tools menu then click Address Book.
Click the word Contacts on the left side of your window.
Click the Address Book button below the menu bar.
Open Your Address Book Professional (IE5+)
There are two different ways to open your address book using the Advances interface.
Click the word Contacts on the left side of your interface window.
Click the Addresses icon at the top of the Interface window.
Open Your Address Book Simple (Any Browser)
Click the Addresses link in either the top or the bottom of the interface window.
Add New Contact
Click on the New Contact button then fill in the information. Once you have entered all the information you need for your contact, click the Add Entry button.
Creating A Group
In order to create a group, you have to have all the addresses of each person you want in your group.
Click the New Group button.
Enter a name you would like to call the group in the Group Name field. Here you can see that I am creating a group call the Does'. To add addresses to the group, click and highlight the names you want then click the Add >> button. Repeat this for each person you want in the group.
Once you have all the name for the new group, click the Save button. Once saved, you will see a new bold entry in your address book. All groups will display in bold lettering in your address book.
Advanced IE Menu and Tool Bar
Creating and Sending a New Message
There are several different ways to create a message and each interface has different way of doing so.
Create a new message Advanced (IE6+) Two different ways of opening the new message box.
Click either the Write Message icon or the File menu in the top left corner of the interface then click "New Message". A New message box will open ready for you to fill in the information about the message your are sending.
Click on the name or email address of the person you are send a message to. A new message box will open with the email address of the person you are sending the message to.
Create a new message Simple (Any Browser) & Professional (IE5+) Click the Compose link. A New message window will open ready for you to fill in the information about the message your are sending.
Enter a subject type your message in the body proton of the new message box.
To attach a file or picture to you message, clicking on the Attach icon or click on the Tools menu and clicking Add Attachment. With this done you will see a new box open.
Complete these steps to attach a file or picture to your message.
1. Click the Browse Button and browse to wherever the file is located on your hard drive, CD or floppy diskette.
2. Once you have selected the file you want to attach, click the Open button.
3 Click the Attach File button. It may take several minutes to complete the attach file because the file has to be uploaded the the server in order to attach the file to your message.
4. Once the file has been uploaded, click Done and your file is ready to be sent with your message.
The nice thing about the new web mail portal is the ability to check your spelling. Once you have typed you message, click the Spell Check button. If any work is spelled wrong, you will be given a choice of words to select or you can retype the misspelled work.
Once you have completed all the steps of creating your message. Click the send button and your message is on its way. A copy of your message will be saved in the Sent Folder.
Deleting, Erasing and Moving Messages
Deleting Advanced( IE6+): There are a couple of different ways of deleting a message.
While viewing the list of message within a specific folder such as the inbox or spam folder, place a check in the box next to the message you wish to delete. Click the dropdown menu next to the Move button at the bottom of the list of messages, select Erase Selected then click Move.
If you would like to read your message and then delete it, click on the message to open. Once you've read your message, click the delete icon ( the red X) at the top of the window. This actually move the message to the trash folder. To completely delete the message, follow the instructions from step 1.
To move a message to a different folder, follow the same steps to erase a message, only select the folder you wish to move the message to.
To delete or move message using the simple or professional, click the box next to message then select Erase Selected or the folder you wish to move the message to then click the Move button
